IFTA Compliance Workflow

IFTA (International Fuel Tax Agreement) filings are quarterly, mistake-prone, and audit-common. A structured workflow — data collection, verification, submission — prevents penalties and audit exposure.

Data Sources

ELD mileage per jurisdiction, fuel receipts (pump + card + bulk), state fuel purchase logs. Missing state-level mileage is the #1 audit finding.

Monthly Reconciliation

Reconcile ELD miles to fuel purchases monthly, not quarterly. Discrepancies caught monthly are fixable; caught at filing they trigger amendments.

Filing

Base state files consolidated return. Payment due end of month after quarter close. Late = $50 minimum penalty + interest.

Audit Prep

Keep 4 years of records. Fuel receipts, ELD backup, trip records. Random audit rate is ~3% but "risk-scored" carriers get audited more frequently.