Rate Negotiation Tool

Know your numbers before negotiating. Calculate your counter offer based on real costs and target margin.

What you enter

• Offered Rate ($)
• Load Miles
• Deadhead Miles
• Target Margin (%)
• Fuel Cost ($/mile)
• Total Op Cost ($/mile)

DispatchTool analyzes market rates in real-time and suggests optimal counter offers based on lane data and historical performance.

Frequently Asked Questions

How do you negotiate freight rates?

Start with your cost per mile + desired margin. Research lane averages using DAT or Truckstop. Counter low offers with data: "The market rate for this lane is $X.XX/mile." Be willing to walk away — the best negotiating leverage is having alternatives.

What is a good rate per mile for trucking?

Rates vary by lane, equipment, and market. Dry van: $2.00–$3.50/mile. Flatbed: $2.50–$4.00/mile. Reefer: $2.50–$4.50/mile. Always compare against your cost per mile to ensure profitability.

When should you reject a load?

Reject loads that: pay below your break-even rate, require excessive deadhead, have poor shipper/receiver reviews, involve unreasonable detention risk, or would create hours of service issues for your driver.

How do brokers set freight rates?

Brokers typically charge shippers 15–20% above what they pay carriers. They use market data, historical rates, and supply/demand to price loads. When capacity is tight, rates rise; when trucks are plentiful, rates drop.