How to Read a Rate Confirmation (RateCon)

A line-by-line walkthrough of the standard broker rate confirmation, with the gotchas every carrier should catch before signing.

Steps

1. Verify the broker MC number and bond

Check the MC number on FMCSA SAFER and confirm the broker has an active $75,000 BMC-84 bond. Skip any RateCon from a broker without active authority.

2. Confirm the linehaul rate matches your verbal agreement

Read the linehaul total. If the RateCon shows a different number than you negotiated, do not sign — request a corrected document.

3. Check pickup and delivery windows

Note the appointment times and whether they are firm appointments or first-come-first-served. Missing a firm appointment can cost $250+ in late fees.

4. Read the accessorial schedule

Identify free time at pickup/delivery (usually 2 hours), detention rate ($50–$100/hr), layover, and TONU (truck order not used) terms. Anything not on the RateCon will not be paid.

5. Watch for one-sided clauses

Common red flags: $500+ chargebacks for being late, no detention payable, broker reserves the right to reduce the rate after delivery, or 90-day payment terms.

6. Sign and return immediately

Sign the RateCon, send it back by email, and save a PDF copy. The signed RateCon controls the invoice — keep it with the BOL and POD.